Called to Lead Series: Delegation Part 3

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Never Micromanage

As a first time leader, you want to do a good job. No, you want to do a GREAT job! You’re concerned it might reflect badly on you if something goes wrong, whether you are in charge of an event or an organization. Your name & face are what people see & you are going to do everything in your power to make certain everything goes RIGHT! Unfortunately, this often leads to micromanaging every aspect of  of your event or organization. Nothing is going to slip through the cracks on your watch. Nothing, that is, except all those wonderful workers helping you. Workers who get tired very quickly of having every task & decision second guessed by their Fearful Leader!

Managers need to dot every I & cross every T. Leaders need to have faith their workers are taking care of the I’s & T’s. For this reason, leaders must do their work before assigning tasks to others. They must create a list of all the things that need to be done or positions to be filled. Leaders must then study the people in their potential worker pool, matching the best people (based on their gifts & talents) with tasks or positions. While everyone may not be a “perfect” fit, you should match them up as closely as possible, allowing room for growth. I believe a vital part of leadership is helping others grow. Growth gives individuals a sense of pride & accomplishment while increasing your worker pool.

Once you have people in place, let them do their job. Check with them regularly in case they need something. Let them know you are always available should they have questions or need help. Otherwise, LEAVE THEM ALONE! Talented workers become frustrated when someone is constantly staring over their shoulder. It implies you have no faith in their ability. If they are an experienced worker, they will resent this implication. If they are a new worker, just learning how to apply their talents, they will become insecure, questioning their ability to do the job correctly. In either case, you have cost yourself time & talent. In addition, word will get out that you are NOT the one people want to work with on any event or in any organization.

Take a breath, stand back & let people do the job they are qualified to do. In the long run, this technique makes things much less stressful for everyone!

Called to Lead Series: Delegation Part 2

In the last post, I wanted you to understand why you shouldn’t do it yourself. You CAN help out but as the leader, your job it to oversee the work being done, offering encouragement & guidance. In this post, I’m going to tell you something you may not believe & then appear to thoroughly contradict myself!

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NEVER ASK for Volunteers

This doesn’t mean you won’t NEED volunteers. However, the least effective way of recruiting help for your group or event is by making a public plea for volunteers.

We’ve all seen it. Sitting in church on Sunday morning when some poor shlub has to stand in front of the congregation to ask for help. Sometimes, they are almost on the knees pleading for someone, anyone to volunteer. Why doesn’t this work?

First, EVERYBODY is busy. They are all sitting there listing the things they have to do that prevent them from helping out.

Second, everybody assumes someone else will do it.

Finally, people like to be asked! The big fundraiser at my church is an event I had led for the last 4 years. When the new women’s ministry was created, I turned the event over to them. I began hearing there were problems within the group & it looked like the fundraiser would be cancelled. You might wonder why I didn’t volunteer to help out. Simple! No one asked me. Now, this isn’t a matter of hurt feelings or being a mean. When no one asked, I assumed they had a different way they wanted to do things. A new group was in charge. I stepped back & let them run it the way they saw fit.

People like to be asked! It shows them you specifically want them to help do a certain task. It shows you feel they have the qualifications to handle the job. It also allows you to overcome any objections they may have. “Yes, everyone is very busy. That’s why we are dividing the event up into smaller parts so no one is overwhelmed by a large time commitment!” Ask them face to face & your level of success increases greatly!

A final note: Henrietta Mears, late director of Christian Education at Hollywood Presbyterian Church & founder of Gospel Light Publishing always advised against a pulpit call for volunteers. She noted this seemed to be the most popular way to recruit Sunday School teachers. Even back when she was running a very large Sunday School that had multiple classrooms for each grade, she never did a pulpit request for teachers. She felt this often attracted the wrong people to the job. Not that you would get terrible people, just people with their own agendas. Often, individuals volunteer to oversee something in an organization because they  believe THEY can run it better. “I know how this should be done & this is my chance to show them how they SHOULD be doing it!” This brings on more headaches than it cures. You may also have situations where people volunteer to help because the volunteering is what gives them the warm fuzzy feeling. Unfortunately, they have no aptitude when it comes to follow through. Determine what needs to be done, the skills needed to do, then ask people qualified to do the job. Putting in time at the beginning saves you time, & pain, later!

How do YOU ask people to help with an event? What problems have you had when you call for volunteers?

Called to Lead Series: Delegation Part 1

Congratulations! You have been asked to lead your organization. Or you volunteered to chair your group’s fundraiser or special event. Whatever it might be, you find yourself in a leadership position, perhaps for the first time. You want everything to go great. After all, you ARE in charge!

True but in order to have a great year at the head of an organization or a successful event, you must rely on other people, particularly volunteers. And this is where many first time (or even long time) leaders run into trouble! Not a problem! Jean Ann is here to help you avoid a few of the pitfalls that have sabotaged many a leader! And the easiest way to do this is by showing you 6 things you should NEVER, EVER do! I’m breaking this down into 6 parts so you can comment or ask questions specific to each No No! Ready? Let’s Begin!

 

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NEVER Do It Yourself

 

This does not mean you shouldn’t do any of the work yourself. However, it has been my experience that new leaders often have problems recruiting help so they end up doing much of the work themselves. This is a very, very bad idea!

I recently attended a planning meeting for a large fundraiser being held at my church. One of the chairwomen from the women’s ministry was chairing the meeting. As the discussion went on, I realized she wasn’t chairing the meeting as the head of the women’s group. She was chairing it as the person in charge of the event. I finally asked her outright who was chairing the event. “I am,” she told me. Seems no one else would volunteer to do it.

This is a problem. The chair of an organization must be able to focus on multiple elements of the organization. If she must also chair one of the major activities of the group, it diverts her focus from the whole. The best way I can put it is this: when the first chair in the brass section of the orchestra calls in sick, the conductor never takes their place. The conductor’s job is to oversee the whole. Taking an active role in a part of that whole weakens their ability to smoothly orchestrate the group. The same is true when you are chairing an event. You must be able to focus on the whole by not getting caught up in a part.

One word of warning: One of the greatest pitfalls of doing it yourself is finding volunteers to do other tasks. Once members see you are willing to take over anything left undone, you may find yourself doing it ALL!

Social Media & Small Groups Part 1

Sharing Your Small Group with Social Media

Congratulations! You’ve decided to to create a small group. You invite a few friends to join you but you want more. Or perhaps over time, you feel it’s time to shake things up with some new people. Or perhaps your group simply wants to share your group activities with other small groups in your area or other groups in the Gathering Hearts network. How do you accomplish your goals? Social Media of course!

Unfortunately, social media can be very broad & very confusing. Which site do you use for all the different activities you want to share? Facebook? Twitter? Pinterest? Instagram? Do you really need all of them? Won’t one or two work for all your needs? Yes! I believe it’s better to begin simply on one or two sites, posting regularly on both of them than to jump into four of them & only post sporadically because you feel overwhelmed. Starting small also helps you build you audience & learn how to effectively use them before adding one or two more sites.

In this series, I’m going to discuss the four sites I mentioned above: Twitter, Instagram, Facebook & Pinterest. I’m not a social media expert. I’m just like you. Over the years, I have used each of these sites to share information about my ministry. I’ve made plenty of mistakes & I am still learning ways to effectively use each site. I plan to share my thoughts, ideas & tips on social media. It would be great to have you share your tips with one another too!

In my next post, I am sharing tips & ideas on Twitter. If you only use one social media site to share your group, Twitter is the one!

SSJ Director Training

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Beginning & building your own Sisters of Simple Joy chapter is very easy & simple. The joy & fellowship shared within your group is only surpassed by the spiritual strength each member gains from her Sisters. You may think you don’t have what it takes to be a chapter director. Of course you are! God is calling you & He knows you have what it takes to succeed!

To help you begin, we have created director training. The link below allows you to download your training material, including audio lessons presented by Jean Ann Duckworth.

This is an exciting time for you & the women you are going to impact with this personal & powerful ministry. If you have any questions, do not hesitate to contact us. We want to make this journey smooth & enjoyable for you & your Sisters!

Hugs & Blessings!

Jean Ann

SSJ Director Training